Frequently Asked Questions
Who is eligible to use the State of Alaska's cooperative contracts?
Cities, boroughs, school districts, the Legislative Branch, the Alaska Court System, the University of Alaska and all other political subdivisions of the State of Alaska are eligible. AS 36.30.700 allows the State of Alaska to make these contracts available to 'local public procurement units', which means a municipality or other subdivision of the state or other entity that expends public funds for the procurement of supplies, services, professional services, and construction [ref. AS 36.30.790 (3)].
What if I'm not sure whether my organization is eligible to use these contracts?
Contact the Division of General Services (DGS); a DGS Contracting Officer will work directly with you to determine eligibility.
How do I order from a particular contract?
Each contract has ordering procedures specific to that contract. Follow the terms, conditions and ordering procedures of each particular contract.
Can I use my government purchasing (credit) card for payment?
Many of the state's cooperative contracts allow payment by credit card. The terms and conditions of each contract generally address whether or not government credit cards are accepted.
What if I have concerns regarding a particular contractor's performance?
Call or email the DGS Contracting Officer named on the contract.
Are the contract prices firm?
In general, contract prices represent the purchase of a single item. We encourage users to attempt to negotiate lower prices for larger purchases.
It appears that some of the contracts were established by another state, can I still use these contracts?
Yes, the State of Alaska is a member state of various national purchasing associations and as such the State and its political subdivisions can take advantage of various multi-state cooperative contracts.
Does the state charge an administrative fee for the use of these contracts?
No, the State of Alaska does not charge any fee for the administration of these contracts.
Can I ask the state to establish a new contract?
Yes, the state is always looking for new contracting opportunities. It might be possible for the state and your public organization to conduct a cooperative procurement. Contact a DGS Contracting Officer with any ideas regarding a new contract.
Are some of the contracts considered mandatory use?
All of the contracts are "non-mandatory" for use by political subdivisions. However, some of the contracts may include a "mandatory use" clause that only applies to State Executive Branch Departments.